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HR Co-Pilot
Privacy Policy

Privacy Policy

How HR Co-Pilot collects, uses, and protects the information you share with us — including how SMS text messages work.

Effective date: October 19, 2026

This privacy policy describes how HR Co-Pilot (“we,” “us,” or “our”) collects, uses, and protects personal information you provide on this website. It also describes our practices for SMS text messages, which we send through a registered A2P 10DLC (10-digit long code) business number.

Information we collect

We collect information you voluntarily provide to us through the forms on this website. This may include:

  • Contact details — first name, last name, email address, and phone number you submit through our contact or request forms.
  • Business context — company name, company size, and inquiry type you choose to share.
  • SMS consent details — your mobile phone number, email, and the consent statement you agree to when you opt in to receive text messages.
  • Message content — any message or notes you type into a form.
  • Usage data — standard technical information such as the page URL, browser, device type, and a session identifier collected when you submit a form.

How we use information

We use the information you provide to:

  • Respond to your questions and support requests.
  • Send account and support text messages to the mobile number you provide, when you have opted in.
  • Operate, maintain, and improve our website and the services we offer.
  • Keep a record of your consent for our carrier registration and internal use.

We do not use your information to make automated decisions that produce legal or similarly significant effects on you.

SMS text messages

Program name: HR Co-Pilot account and support SMS notifications.

Message frequency: Message frequency varies. You will only receive messages related to your account, support requests, and time-sensitive service updates.

Msg & data rates: Standard message and data rates may apply from your mobile carrier.

We send SMS messages through a registered A2P 10DLC (10-digit long code) business number. You will only receive text messages from us if you have actively opted in by completing the SMS consent form and checking the consent box. We do not send marketing text messages without your prior express consent.

How to opt out

  • Reply STOP to any message to cancel your subscription and stop receiving SMS messages from us.
  • Reply HELP to any message for help with the program.
  • Opting out of SMS does not affect any other communication channel you have with us. You can also contact us using the details below to request removal.

Your consent is not a condition of any purchase. View the full SMS terms on our SMS consent page.

How we share information

We do not sell your personal information. We may share your information with:

  • Service providers that help us operate our website, deliver messages, or store form submissions, each under terms that require them to protect your information.
  • Mobile carriers as part of A2P 10DLC message delivery and compliance.
  • Authorities where required by law or to protect our rights and the safety of others.

Data retention

We keep the information you submit for as long as needed to respond to your requests, provide the services you asked for, maintain a record of your consent, and meet our legal obligations. You can ask us to update or remove your information using the contact details below.

Your choices

  • You can opt out of SMS messages at any time by replying STOP to any message.
  • You can request access to, correction of, or deletion of your personal information by contacting us.
  • You can decline to provide information; some features or responses may be limited as a result.

Security

We take reasonable measures to protect the information you provide. No method of transmission over the internet or method of storage is completely secure, so we cannot guarantee absolute security. If you have questions about how your information is handled, contact us using the details below.

Children’s privacy

Our services are not directed to children under 16, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us so we can remove it.

Changes to this policy

We may update this privacy policy from time to time. We will post the updated policy on this page and revise the effective date above. For SMS-specific changes that affect your consent, we will provide notice as required.

Contact us

If you have questions about this privacy policy or how we handle your information, including SMS consent, reach us at:

This privacy policy is provided for general information and is not legal advice. State and local privacy and telemarketing laws vary; consult a qualified attorney for advice specific to your situation.

Have a privacy question?

We’re glad to walk through how your information is handled.